📋 Managing access rights: Subfolder sharing

From FTAPI version 4.63.1 onwards, you can now also share subfolders in end-to-end encrypted data rooms.

As the owner of a SecuRooms, you have full control over the assignment of permissions. Here you can learn about the specific features of automatic permission assignment.

Automatic permission assignment

When sharing a data room with other people, the granted access and permissions automatically apply to all folders and files contained within it. Permissions do not need to be assigned manually at every level – the system automatically assigns the rights to subordinate content.

Sharing options for data rooms

The following options are available to you when sharing:

1. Access only to individual subfolders possible: 
   Users do not need to be granted access to the entire data room. Instead, they can be allowed access only to a specific folder within it. 
   Example: In the data room “Project X” there is a folder “Budget”. Ben is only allowed to access this folder and its contents – the other folders in “Project X” remain invisible to him.
2. Different permissions possible for different folders: 
   A user can receive a basic permission for the entire data room (e.g., “view only”), but additional rights for individual subfolders (e.g., “edit”). 
   Example: Janina only has read rights (“Viewer”) in the data room “Project X”, so she is not allowed to change anything. However, she receives additional editing rights (“Editor”) for the “Budget” folder. This means: In “Budget” she is allowed to, for example, upload or change files, but not in any other areas of “Project X”.

Managing access rights in data rooms

Users with the “Owner” access role have full control and can grant, change, or revoke access to the data room for other users.

Important note: Access rights can only ever be edited where they were originally assigned.

This means:

• Permission assignment at the data room level
• Permission assignment directly on the respective folder if the user was only granted access for this subfolder

SecuPass for end-to-end encrypted data rooms

The process for folder sharing in end-to-end encrypted data rooms depends on whether the user has already set a SecuPass or not. 

• SecuPass exists: The user can access the folder after entering the SecuPass. 
• No SecuPass exists yet: The user is automatically guided through the setup process upon their first access and can access the folder after successful setup. 

Related articles

❓ SecuRooms: Overview of access roles and permissions

📋 SecuRooms: Special rules for administrators and owner changes